In an effort to update existing guidelines, the Procurement Contracting and Payment Services team has revised the WVU Human Subject Payment and Prepaid Card Program guidelines.
Highlights of the updated Human Subject Payment Guidelines include:
• Expansion of approved third-party payment processors;
• Removal of prepaid cards as an option for most participant payments where the participant will receive $500 or less cumulatively in the calendar year from a study or studies in the lab;
• Removal of the requirement to include the WVU ID number of employees/students on the Human Gift Card and Cash Reconciliation Log; and
• Updated tax reporting guidelines.
Additionally, the Prepaid Card Program Guidelines now further outline:
• Reminders to promptly return unused cards;
• Communication expectations with the PCPS and Tax Services teams;
• Designated uses for prepaid cards; and
• The maximum number of prepaid cards provided for one request, which is 50.
The full, updated documents can be accessed online (Human Subject Payment and Prepaid Card Program).
Please contact the PCPS team at pcps@mail.wvu.edu with any questions.