Researchers should review tasks, deadlines to help ensure seamless transition to WRAP IRB module

To help ensure a seamless transition to the new IRB module in the WVU Research Administration Portal, researchers should review the following tasks and their deadlines. 

The launch of the new module in February 2026 will deliver major improvements to protocol management and compliance tracking, and your cooperation in preparing for the change will be invaluable to its success.

If your study expires between now and April 2026, please submit your renewal as soon as possible. WVU OHRP expects minor disruptions to the IRB meeting schedule. As a result, study teams should submit renewals 90 days prior to expiration and avoid submitting for renewal in late January and February. Review the  IRB meeting schedule and plan to meet the deadlines for the December and early January meeting dates.

If a study is complete or has never begun, please close it. For more information regarding closure eligibility and instructions, please  visit the website. This cleanup effort helps ensure that only relevant data is migrated, reducing workload for both researchers and administrative staff.

Log into  WVU+kc and verify that all protocol details are accurate. Ensure your study team information is up to date. Current Principal Investigator (PI) information is vital to ensure continued access to your protocol in WRAP. If the PI is incorrect, the protocol will have to be resubmitted in WRAP.

Download and save all important documentation you need to preserve from  WVU+kc to a secure location in accordance with IRB and institutional requirements. Please review Approved Technologies for Research. This includes:

• Protocol summaries

• Notes

• Attachments

• Questionnaires

• Approval Letters

These documents won’t automatically transfer to WRAP. Review  our guide on saving the protocol and documents for details on how to download your protocol materials.

Log into WRAP to confirm you have access. If you encounter any issues or do not have access, please reach out as soon as possible to the ITS Service Desk at 304-293-4444.

We appreciate your commitment to making this transition seamless. Please contact us if you have questions or need more information.

For IRB related questions, please email irb@mail.wvu.edu.

For questions about the WRAP project contact Joy Edwards at Joy.Edwards@mail.wvu.edu or project manager Laura DiNunzio at Laura.Dinunzio@mail.wvu.edu.