All devices in the WVU Managed Printing Program will default to black-and-white, double-sided printing and copying after a system update Wednesday (March 27) to support cost savings for the University on both old and new machines.
The update to printer driver software on all WVU-owned and -managed computers will reduce the risk of inadvertently charging for a color copy when one is not needed. The update will be installed remotely and employees won’t need to take any action.
Recently installed devices had been set to Auto Color by default, which triggered a color print fee only when color appeared in the document. However, this could result in a color charge for a document that has only minimal color, such as a signature line or hyperlink.
Once the new printer driver is on your computer, you will need to manually change your settings if you need to print something in color. ITS recommends against changing your computer's default settings; however, you can follow these steps if your unit prefers color printing.
Managed Printing saves WVU money and improves security by eliminating the risk that sensitive or confidential information sits unattended in a public location. Files sent from a computer to a printer/copier will remain in a secure electronic queue until the employee taps their ID card to release the job from any managed printer. Your ID card will be associated with your department’s funding string.
Desktop printers are no longer permitted unless you have an approved exception from ITS.
To learn more, review Frequently Asked Questions about Managed Printing.