Information Technology Services will soon begin replacing the aged fleet of printer-copier devices across all WVU locations as part of a months-long effort to modernize the Managed Printing program.
White, 20 lb. letter-, legal- and ledger-sized paper is included in the cost of the Managed Printing service, and MCM Business Systems will deliver to a central location that will need to be identified by building supervisors. The paper prices negotiated with MCM are superior and will yield greater cost savings as the University addresses continuing budget challenges.
Installing these new multi-function Konica Minolta devices will have immediate benefits beyond the cost savings: Most of the fleet is at the end of life and needs to be replaced. New machines with current software will improve reliability and make it easier to complete repairs when there are issues.
This initiative also will make printing more flexible and secure for all faculty and staff, eliminating the risk that sensitive or confidential information sits unattended in a public location. Files sent from a computer to a printer-copier will remain in a secure electronic queue until the employee taps their ID card to release the job from any managed printer. The new machines also will give faculty and staff access to MyPrinting, commonly used by students, in cases where they prefer to use personal funds and a Mountie Bounty account.
Full deployment of the new machines is expected to be completed by June 30. This will affect all WVU campuses, including the HSC divisional campuses and some WVU Extension offices. Departments, units or locations next in line will be notified before changes occur.
There are currently about 900 multi-function devices in use across the University system, and that number will be significantly reduced as part of this program. The initial installations at each location have been determined by historical use data. If volumes increase beyond what is expected, ITS may revisit and/or expand locations.
Review these Frequently Asked Questions to learn more about Managed Printing.