West Virginia University’s commitment to the wellbeing of our Faculty, Staff and Students is unwavering. We do, however, need your help at this critical time to preserve the resources we need to keep our critical infrastructure running; to ensure minimal impact to employees; and to protect our population against COVID-19.
Effective immediately, the campus community is encouraged to minimize all non-essential University purchases and spending including all non-essential spend on PCard, Mountaineer Marketplace or otherwise and whether for the state, foundation or research corporation.
Procurement, shared services and payment teams have been asked to restrict purchases to essential supplies and services only. Examples of such are listed below:
Items critical to the fight of or protection from COVID-19
Items critical to the protection of lives
Items critical to and required for the teaching and care of our student population
Items purchased with external sponsor support, i.e. grants.
Required Federal, state, county, and municipal fees and assessments
Critical maintenance, construction and repair of infrastructure as approved by the Senior Associate Vice President of Auxiliary Business Services.
Critical Information Technology infrastructure purchases and maintenance approved by the Chief Information Officer
Critical software, software licenses, and software maintenance agreements with terms and conditions approved by WVU’s General Counsel and Chief Procurement Officer
Equipment maintenance contracts with terms and conditions approved by WVU General Counsel and signed by the Chief Procurement Officer
Attorney Fees approved by WVU General Counsel
Required University insurance premiums
Required refunds and reimbursement
Student awards, scholarships, stipends, loans, and grants
Required lease payments approved by WVU General Counsel and the Chief Procurement Officer
Required utilities
Research-related purchases, not funded by external sponsors, approved in writing by the Vice President of Research.
Essential payments to other universities or state institutions as approved by WVU’s Senior Associate Vice President of Finance Operations.
Exceptions to the foregoing must be approved in writing by WVU’s Senior Associate Vice President of Finance Operations and WVU’s Chief Procurement Officer, and where appropriate WVU’s Provost Office.
All WVU faculty and staff are reminded that all WVU-related purchases made, whether on PCard, Mountaineer Marketplace or otherwise and whether for the state, foundation or research corporation: (1) must be for a legitimate and justifiable business purpose, (2) must be in accordance with WVU’s purchasing, PCard, hospitality, and travel and expense guidelines, and (3) are subject to audit.
For questions or concerns, please contact the Procurement, Contracting and Payment Department at: PCPS@mail.wvu.edu.